Project Coordinator
Civil Design Advantage (CDA) is accepting applications for a full-time Project Coordinator. CDA is looking for a self-motivated, highly organized, and ambitious professional to play a key role in land development project delivery. Candidate will work directly with project managers and design team members in a fast-paced, high-culture environment, providing direct-value administrative and support services for projects across the state of Iowa and within the Midwest, including a wide variety of public and private land development projects.
Responsibilities
- Master Project Tracking for status, invoicing, client deadlines and scheduling.
- Coordinate with clients and consultants for timely invoicing.
- Assist with the creation of proposals, from request for proposal to final submission.
- Attend client meetings for project coordination. Write effective meeting minutes.
- Assist with permit document preparation, permit submission, and coordination with Authorities Having Jurisdiction.
- Coordinate assembly and issuance of drawings and specifications with design team.
- Prepare and assemble documentation to be issued to other parties.
- Assist Project Managers in monitoring project spend.
- Assist with creating and processing change orders.
- Assist design team with data entry and file management.
- Update and manage various logs.
- Coordinate workflow in between manager and design team.
- Perform various design team administrative tasks.
- Update and follow up delegated tasks to ensure progress to meet deadlines.
- Coordinate with clients and other consultants to ensure accurate information flow and contract invoicing.
- Creation of new templates in order to facilitate more efficient processes.
- Assist with processing of invoices, lien waivers, and expense reports.
- Arrange travel for senior management.
- Interface with various levels of clients and consultants.
- Other duties as assigned by project manager.
Qualifications
- Associate’s Degree in Business Administration, Office Administration, or similar preferred.
- Proficiency with Microsoft Office is required.
- Experience with MS Project is an asset.
- Industry experience is an asset.
- Strong organizational skills, with high level of attention to detail and ability to multi-task.
- Self-motivated, enjoys challenges, learning new things, and demonstrates reliability and professionalism.
- Problem solver with a sense of initiative & strength in collaboration.
- Excellent verbal and written communication skills.
- Organized proactive, self-starter, able to work with minimum supervision.
- Customer service driven.
What We Offer
At Civil Design Advantage, your success is our success. We understand that as an employee is challenged and grows, so does CDA. We are committed to providing an excellent work environment, challenging experiences, career development and continuing education. CDA continues to grow and is looking for the best of the best. We are an equal opportunity employer that offers competitive compensation, commensurate with experience and qualifications. The following plans are available:
- Competitive Pay
- Medical, Dental, and Vision Insurance
- Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
- Employer-Paid Short and Long Term Disability
- Employer-Paid Life Insurance
- Paid Vacation/PTO
- 401K Retirement Savings Plan With Company Match
- Professional Development Programs
- Paid Holidays
CDA is an Equal Opportunity Employer. CDA prohibits discrimination and harassment of any type and affords equal employment and advancement opportunities to all individuals based upon job related qualifications and the requirements of each position, without regard to age, sex, race, color, religion, creed, national origin, or disability status, genetics, protected veteran status, sexual orientation, gender identity, or gender expression.